Bernalillo County Clerk logo

FAQ

  1. Home
  2. FAQ

IT IS OUR INTENTION TO PROVIDE YOU WITH HELPFUL INFORMATION AND ANSWERS TO THE MOST COMMONLY ASKED QUESTIONS.

For a detailed answer, please click on any of the questions below.

Q: AS A NEW PROPERTY OWNER, WHERE DO I GO, AND WHAT STEPS SHOULD I TAKE TO RECORD MY OWNERSHIP DOCUMENTS ON A PIECE OF PROPERTY? AND WHERE DO I GO TO HAVE A DOCUMENT RECORDED?

A: Please call 505-468-1290 or visit the County Clerk’s Office located at Alvarado Square at 415 Silver Ave. SW, Albuquerque NM, 87102. Free customer parking is available at the lot on Fifth and Silver SW. There is also meter street parking In the area.

Upon entering the building go to the Recording and Filing Dept., on the first floor, and record the ownership documents. The Recording and Filing Department records documents such as real estate contracts, and all new purchases or transfers of real property. We also record State and Federal liens, discharge papers, death certificates, hospital liens and release of liens, mortgages, power of attorney, deeds of trust, plats, deeds, and transcripts of judgement. There are over 150 instruments of public record.

Q: WHY WOULD THE COUNTY ASSESSOR’S OFFICE REFER ME TO THE COUNTY CLERK’S OFFICE TO OBTAIN THE RECORDING DATE FOR MY DEED?

A: Whenever an individual wishes to assess property into his or her name, the Assessor requires a legal instrument proving ownership. If the document has been recorded with the County Clerk (Recording and Filing Dept.), the property owner can obtain a copy of proof of ownership. If you are recording your real estate contract, mortgage, warranty deed, or other proof of ownership for the first time, the document must then be presented to the County Assessor’s Office to ensure that the new owner’s name and mailing address is recorded onto the property assessment records. Exemptions may be added into assessment records.

The Recording and Filing office phone number is 505-468-1290 and the Assessor’s office is 505-222-3700.

Q: WHAT ARE THE RECORDING FEES?

A: The Recording fee is $25.00 for each document filed or recorded by the County Clerk. If a document being filed or recorded contains more than ten entries to be indexed, the County Clerk shall charge an additional $25 for each additional block of ten or fewer entries to the index from each document.

Q: CAN I RECORD A COPY, OR MUST I RECORD THE ORIGINAL DOCUMENT?

A: The County Clerk’s Office (Recording and Filing Dept.) requires the original document, which must be signed by all pertinent parties and notarized. The original document is returned to you after being scanned, recorded, and indexed. If the original document cannot be obtained, a certified copy of the document will be accepted in lieu of the original. This information may also be retrieved, from the Recording and Filing Department of the County Clerk’s Office, by using the buyer’s name (grantee), the seller’s name (grantor), or the document’s reception number.

Q: CAN I OBTAIN COPIES OF RECORDED DOCUMENTS?

A: Copies of recorded documents are available for purchase. The copy fee for those certified as being true and correct copies from the County Clerk’s Office are $1.00 per page and $2.00 certification fee per document. Uncertified copies are $1.00 per page. Certified copies of marriage records are $3.00.

Q: WHAT ARE THE PROCEDURES AND FEES FOR FILING UNIFORM COMMERCIAL CODE DOCUMENTS?

A: Effective July 1, 2001, UCC Filings are to be filed in Santa Fe, N.M. at the Secretary of State’s office. For information call 505-827-3600.

Q: CAN THE COUNTY CLERK’S OFFICE SEARCH THE RECORDS AND TELL ME WHO OWNS A PARTICULAR PIECE OF REAL ESTATE AND WHETHER THERE ARE ANY MORTGAGES OR LIENS ON THE PROPERTY?

A: The County Clerk’s staff in the Recording and Filing Dept. will not process detailed real estate searches. Contact a Title Co. for assistance. However, information on real estate transactions, mortgages, or liens can be provided through our Customer Service Department. The County Clerk’s Office also provides a Public Access Area for customers who wish to research public information on their own. The Public Access area can be used Monday through Friday between the hours of 8:00 a.m. to 4:45 p.m. The Public Access area is used by abstractors and the general public for researching documents on microfiche dated 1977 and prior years. If you’re unable to come to our office you can utilize the services of a title company or abstractor. You may research public records online from 1978 to current. Note all marriage records issued in Bernalillo County and Plats are available back to the 1800’s. The document search page provides indexed information on recorded documents. The customer service phone number is 505-468-1238 or 505-468-1239.

Q: CAN THE COUNTY CLERK’S STAFF LOCATE THE PROPERTY OWNER’S NAME IF GIVEN A LEGAL DESCRIPTION OF THE PROPERTY?

A: No. The County Clerk’s real estate records in the Recording and Filing Dept. are indexed by real estate transaction numbers or by grantors and grantees (sellers and buyers) with the date of the transaction. Historic microfiche records of buyers and sellers of real estate are located in the real estate section of Recording and Filing.

Q: CAN THE COUNTY CLERK’S STAFF TELL WHETHER THERE ARE ANY LIENS ON MY PROPERTY?

A: No. The Customer Service Department can assist you with questions regarding real estate and public records. Please note that Clerk’s Office Records Technicians are not licensed or bonded to do a title search to check for all possible liens against properties.

Q: ARE COPIES OF SUBDIVISION MAPS AVAILABLE IN THE COUNTY CLERK’S OFFICE?

A: Yes. Copies of recorded maps are filed and indexed by subdivision and are available for viewing. Copies may be purchased for $1 and $10, per page depending on the size.

Q: A LIEN HAS BEEN PLACED ON MY PROPERTY. I HAVE PAID OFF THE NOTE, HOW DO I REMOVE THE LIEN FROM THE COUNTY CLERK’S RECORD?

A: Even after the debt has been paid, a record of the lien will remain. A Release of the lien must be filed by the person or company who first filed the lien, stating that the lien has been paid or satisfied.

Q: IF THERE IS A LIEN ON MY PROPERTY, WHAT INFORMATION WILL THE CLERK’S RECORDS CONTAIN?

A: The Clerk’s staff in the Recording and Filing Dept. can provide information on the total amount of the lien and the lien holder’s name. Any additional information should be obtained from the lien holder. Some Liens will be more due to interest and penalties incurred by the lien holder.

Q: IF MY SPOUSE AND I OWN PROPERTY IN JOINT TENANCY AND MY SPOUSE DIES, HOW DO I OBTAIN SOLE TITLE TO THE PROPERTY?

A: Usually, you provide the death certificate to the County Assessor’s Office to change the assessment records. However, if the property is not held in joint tenancy, processing the estate in Probate Court may be required. You should obtain legal advice on all real estate transactions relating to your particular situation. The staff of the County Clerk’s Office cannot advise you on legal questions. The Probate Court phone number is: 505-468-1233 or 505-468-1234.

Q: WHOM SHOULD I CALL WITH ADDITIONAL QUESTIONS ABOUT PUBLIC RECORDS AT THE COUNTY CLERK’S OFFICE?

A: Call the County Clerk’s Customer Service department at 505-468-1238 or 505-468-1239 or visit the County Clerk’s Office located at Alvarado Square at 415 Silver Ave. SW, Albuquerque NM, 87102. Free customer parking is available at the lot on Fifth and Silver SW. There is also meter street parking In the area.